(last edited on September 10, 2017 at 4:16 am)
If you’ve been watching my Whats Up Dave daily vlogs, you’ve seen how use the Emergent Task Planner in my daily planning. For quite some time, however, I was DRAWING it every day on a piece of blank paper, because I just liked the act of drawing. For the vlogs however, I started using one of the pre-printed loose leaf sheets (this one) because they were handy. After about three months, I started to want more writing space in the DAY GRID area, and started redesigning the form as I streamed.
A bit of design history: the ETP design dates back to 2006, and has undergone revision in 2009 and 2013. The header image of this article shows the original 2006 printed design that I offered to blog readers through PayPal at the very top. This was revised in 2009 for the first Amazon-fulfilled version, which saw the first major change of swapping the DAY GRID to the left. In 2013 I made some minor cosmetic improvements that have been present in all the full-size ETP on Amazon.
I’ve been sharing the design process with watchers of the livestreams and also with Patreon supporters. This has been the first redesign process that I think I’ve shared so publicly, and it’s been fun because of the interaction I’m having with my virtual coworkers in the DS|CAFE Virtual Coworking Chat.
Anyway, let’s get to the new stuff:
1. Wider Day Grid Area
The DAY GRID at the left was widened and simplified by removing the 15-minute blocks and replacing them with smaller markers. To maintain writing room in the TASK LIST, I reduced the amount of tracking bubbles from 4 hours to 2 hours. Focused work, I have found, doesn’t work well for me past about 90 minutes without a break, so two hours seems adequate to me. If you really need to log a four-hour or more task, break-it-up into multiple 2-hour tasks! It feels good! :)
2. Revised Note Area
The NOTE AREA has had the number of extra task numbers halved. They now number every other row; before, having a task number on each line made them a bit hard to use when writing out an extended task list. I’ve also subtly divided the space into 4 horizontal areas to make it easier to compartmentalize the use of the space. I have started to leave the first horizontal chunk free in case I have to write down overflow to-dos, and I put my additional notes starting in the second chunk.
3. Checkbox Support in Task List
The TASK LIST has long supported “indented subtasks”, but in practice I don’t think anyone has used it. I certainly never used it, though this feature was part of the Task Progress Tracker for project management. It makes sense on that form, but it never really worked for day planning.
I have also had a couple of request over the years to provide some kind of checkbox, but never found a palatable design solution. It occurred to me that I could repurpose the indents as check boxes, or even have them still work as indents. I’ve brought back an earlier iteration of the indent lines, and now you can do both. You could also write a job code there too, or just ignore the indents and start writing from the beginning of the line.
4. Long Last Hour in Day Grid
Perhaps the most controversial change will be the LONG HOUR added to the DAY GRID. This is actually a feature borrowed from the ETP 5885 Half-Size Notebook; virtual coworker Jess mentioned she really liked it. I had forgotten I had done this, and after some thought decided to try a variation. Here’s the comparison
In informal voting across my Patreon, DS|CAFE, Twitter, and Facebook social media posts, there are 6 votes in favor of the long hour compared to just 1 for the original. Unless the votes change drastically by Friday, I’ll be printing new ETP75 and ETP50 pads with this new design.
5. Various Other Changes
I’ve changed some of the wording to reflect my current thinking on task management, trying to be helpful and also encouraging in tone (this is an important part of the ETP philosophy).
The most obvious one is changing THREE MAJOR TASKS FOR TODAY to read THREE IMPORTANT TASKS FOR TODAY; this wording also matches better for people who like the “Three Most Important Tasks” approach to their day planning. The prompt for this has changed from “realistic expectations equals consistent daily productivity” to the more hard-nosed “Prioritize work that grants tangible benefits and/or meaning progress”. Grammatically it needs a bit of work, but you get the idea.
For tasks 4-6, I’ve reframed this as a chore block, so the prompt now reads “God additional chores/tasks? Clear your mind and go for it!” I tend to write down my “have to do” tasks in this box.
For tasks 7-9, the tone has remained largely the same but frames this as “ambitious” instead of merely saying “More than six major tasks? Reserve some energy for tomorrow.” I think the new wording is a little more sharply worded to invite reflection (“yeah, I’m an ambitious person!”) while still reminding you not to overdo it.
For the NOTES AREA, I’ve also reworded the prompt from “Life just happens. Use this area to keep notes on the unexpected. Use numbers to label day grid as necessary” to “Life just happens. Use this space to track pop-up tasks and take notes throughout the day!”
I’ve rewritten the instructions to to emphasize the suggestive, not prescriptive nature of the ETP. The goal of the ETP is to provide just enough structure so you can get going. One way to think about it is that the design can be used in a very structured way, but I encourage you to color outside the lines.
Overall, the wording changes are more specific in their recommendations now. Before, the tone was more generically supportive. I think these are good changes, but I am open to suggestion!
The Current Release Candidate
Here’s a full size image of the new ETP design that will be going to press: